HomeForensicsAIScan today, document better tomorrow
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Photograph every room when a tenancy starts, share it with the other side, and compare it with the same rooms when it ends. Tenants protect their deposit, landlords protect their property, and everyone works from the same record.
The landlord or agent sets things up once. After that, both sides use the same record.
Enter the address, postcode and rooms, then the tenancy dates and rent. Invite tenants by email. They sign in or create an account to accept the invitation.
Either side goes room by room: photos, a condition rating and notes, plus meter readings and keys.
Submitting locks the record and emails the other side, who can agree or raise a concern. If there's no reply within seven days, it's marked "Agreed automatically". That label keeps things moving; it doesn't settle a dispute or affect anyone's legal rights.
Photograph the same rooms at the end. You get a side-by-side report of before and after, ready to share.
Keep proof of how the place looked when you moved in, so you're not blamed for damage that was already there.
Replace paper inventories and scattered phone photos with one clear record for every property.
The small jobs that usually live in emails, texts and drawers, kept with the tenancy.
Tenants get a reminder 7 days and 1 day before rent is due, then mark it as paid. Landlords confirm it and hear about anything overdue.
Report a problem with photos, mark it urgent if needed, and see when it's booked and fixed. The whole history stays on file.
Keep the tenancy agreement, deposit certificate and receipts together. Landlords choose what tenants can see.
Gas safety, electrical and energy certificates with expiry dates. We email landlords 60, 30 and 7 days before they run out.
The point of a condition record is that nobody can quietly change it later.
Photos and notes can't be edited or removed once the record is shared. Each one gets a digital fingerprint.
Every record has a reference and check code, so anyone you share it with can confirm it matches the copy we hold.
We keep the time each photo was taken (where the phone records it) and when it was added.
It can for many private lets, but it doesn't have to. If you use an inventory clerk, you can still use HomeForensicsAI to keep both sides' photos together and compare them at the end.
In England and Wales, deposits must be protected in a government-approved scheme. HomeForensicsAI doesn't hold deposits. It gives you clear evidence if there's a dispute, and you can store the scheme reference with the tenancy.
At the moment the landlord or agent sets up the tenancy and invites you. Ask them to join. It's free, and it takes a few minutes to add a property.
Raise a concern and explain what's wrong. Your note is attached to the record permanently and shown in the report, so the disagreement is on file from day one.
Only the tenants on that tenancy and the landlord or agency team managing it. Drafts stay private until they're submitted. See our Privacy notice for details.
No. Condition records are plain, dated photos and notes. If you want an AI check for damp, mould or other problems, that's our separate AI Scan service.
Set up a property in a few minutes. Free during beta.
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