Team accounts
Invite colleagues as staff or managers. Everyone sees the same properties, tenancies and records.
For organisations
Consistent photo records across your properties
Give your team, tenants and residents one consistent way to record property condition, from move-in inventories to reports of damp and mould. Photos, notes and findings stay together and ready for review.
Pilot programmes open
Built in the UK
Free during beta
Every report includes
- Same quality checks on every photoIncluded
- Reports with a unique referenceIncluded
- QR link to its stored report recordIncluded
- Clear flags across 8 issue typesIncluded
- Private storage per accountIncluded
For letting agents and housing teams
Run tenancies and condition records in one place
Add your properties once, invite tenants by email, and keep a locked move-in and move-out record for every tenancy.
Records tenants can review
Move-in records are shared with tenants to agree or query. With no reply after seven days, a record is marked "Agreed automatically". The label helps keep tenancies moving and doesn't change anyone's legal rights.
Comparison at move-out
A side-by-side PDF of every room, before and after, with a verification code for deposit discussions.
Property Memory™ and Defect DNA™
Build a memory of every property
Property Memory™ helps housing teams keep a continuous record of each property's condition, while Defect DNA™ gives individual visible issues their own ID across inspections, repairs and follow-ups.
One timeline per property
Records, repairs, certificates and checks in date order, filterable by room and type, with previous tenancies kept for your team.
Follow recurring issues
Track damp, mould or cracking from the first report to the fix, and compare photos side by side before deciding on a visit.
Shared with your team
Colleagues see the same history for the properties you manage. Tenants only see their own tenancy.
Supports documentation and case review. It isn't a substitute for a professional survey.
Who it's for
For teams managing multiple properties
A consistent first report gives colleagues a clearer starting point for review, repairs and follow-up.
Housing associations & councils
Collect photos and notes in a consistent format for repair and review teams.
- Consistent evidence from residents and staff
- Clearer records for repairs and escalation
Landlords & property managers
Repeatable documentation across multiple properties and recurring issues.
- Comparable reports across properties
- A history for recurring problems
Surveyors, agents & maintenance
Review submitted photos and notes before deciding whether a site visit is needed.
- Better-prepared visits
- Quality-checked photos from the start
Why it matters
Keep a clear record from the first report
When a resident reports damp, mould or another property issue, clear photos and dates help your team understand what was reported and track the next step.
HomeForensicsAI supports documentation. It does not provide legal or compliance advice.
What your team gets
- More consistent image capture
- Clearer case records
- Easier internal review and escalation
- Continuity across repeat visits and recurring cases
- Report references for audit trails
Pilot programme
How a pilot works
We are inviting a small number of organisations to test the workflow and give direct feedback.
1
Intro call
We learn how your team documents issues today and where evidence gaps appear.
2
Scoped pilot
Agree a limited test with the right staff, properties and review process.
3
Review together
Review the reports together and decide whether the process fits your team.
Pilot details
Ask for information about the pilot and a walkthrough of the current workflow.
Ask about a pilotTalk to us
For pilots, partnerships or general questions, email contact@homeforensicsai.com.
Email an enquiry